๐ Getting started
- Tap the WhatsApp bot link pinned in your society group โ the message is pre-filled, just hit Send.
- First time only: enter your flat number, or the invite code the committee gave you. Once verified, everything opens up.
- That is it. Now just say what you need โ type it, send a voice note, or send a photo.
๐ Verification exists so that outsiders cannot see society information or file fake complaints.
๐ ๏ธ Reporting a problem
"B wing lift is not working, stuck on the 8th floor"โ or just send a voice note, or snap a photo
The bot works out what the problem is and where. Confirm it โ logged.
- Already reported by someone else? The bot tells you and asks "same for you?" โ tap ๐ Yes. No second ticket is created; you join the affected list (more people, more weight).
- Every update lands on your WhatsApp: accepted, who it was assigned to, by when it will be fixed (the ETA promise), and a photo of the work.
- At the end, you are asked: "โ
Fixed?" or "โ Still broken". A complaint never closes without your confirmation. Tapping "Still broken" reopens it immediately.
- Promise missed? An ๐จ Escalate button appears on the complaint โ one tap reaches the committee head.
- Only about your own flat? Choose ๐ Private โ staff only.
๐จ Emergency (someone trapped in the lift, fire, a gas smell, flooding, a security threat) โ the bot shows your society emergency contacts at once and alerts staff. This never sits in a queue.
๐
ฟ๏ธ Need parking? Just ask.
"Tomorrow 7 to 10 guest car MH12AB1234"โ or "2 hours from now", or "tonight"
- The bot picks the best slot for you โ price, where it is, and why it is the best. You never have to browse (though "All slots" is there if you want to).
- Tap Book โ the slot is held for you for 3 minutes, then confirmed.
- The bot tells the owner and the guard itself โ you never have to message anyone manually.
- Payment goes straight to the owner's UPI. You tap "I have paid" โ the owner confirms "Received". Only then does the payment count as settled.
- You get a ๐ซ guest pass โ forward it to your guest. They show the code at the gate; no app needed.
- Tap "I have arrived" when you get there, "Extend" if you need longer (and the slot is still free), and "I have left" on your way out.
๐ You own a slot
"I am away until Sunday"
"My slot is free weekdays 10 to 6"
"Close my slot now"
Just type it โ the bot understands, asks you to confirm, then makes the slot available. No forms.
- The moment a booking comes in you hear about it on WhatsApp โ who, when, which vehicle.
- The money arrives straight in your UPI. When it does, tap "โ
Received" (or "โ Not received").
- Back home? "I am back, open my slot" or "close it" โ takes effect immediately.
- The system keeps a safety buffer before you get back โ a booking will never run into your own time.
๐ก๏ธ Guard
- A vehicle arrives โ send the number on WhatsApp (full, or just the last 4), or a photo of the plate.
- An instant, large answer: โ
ALLOW / ๐ too early / โ no booking โ with slot, timing, pass code and flat.
- Another vehicle parked in the slot? Tap ๐ซ Slot occupied โ the system finds a different slot and tells everyone. If none is free, it goes straight to the manager (no false guarantees).
- If there is a phone or network problem, there is also a guard page (get the link from the admin โ "Add to Home screen").
๐งโ๐ผ Committee / manager
- All on WhatsApp: a new complaint arrives with buttons โ Accept ยท Assign ยท Need vendor. Then give an ETA (a button, or type "2 hours" / "tomorrow morning"; a voice note works too).
- Work done? Send an update or a photo of the work โ โ๏ธ Fixed. Remember: tapping Fixed does not close the complaint โ the residents confirm it.
- If a promise is missed, the system reminds you on its own, then escalates to the committee head.
- Admin panel (PIN): approve residents and set roles, invite codes, roster import, slots, bookings, assets and vendors (AMC plus the things that keep breaking), SLA, emergency contacts, FAQ, and the weekly report.
- Do fill in the FAQ โ under "Ask the society" the bot answers only from these approved answers. Anything else, it says it does not know and forwards it to you. The bot never invents a rule.
๐ The Reliability Score never drops because of the number of complaints. Only how the work is done counts: acknowledged on time (30%), ETA kept (30%), resident-confirmed fix (25%), fixed first time (15%). With too little data, no score is shown at all.
๐ Got a forwarded rule? Verify it
"From tomorrow delivery staff are not allowed up to the flat"โ the bot checks it against the society's approved records
You get one of: the rule is active, has been replaced, has expired, is still only proposed, or is not in the records at all.
- Every rule has a receipt โ who approved it, at which meeting, from when it applies, when it is reviewed, and what the exceptions are.
- For anything not on record the bot never invents a rule โ it plainly says "not found" and forwards it to the committee.
- The full rulebook: your society's Rulebook link (pinned in the group).
- Have a question about a rule? Tap ๐ Raise a question on it โ it goes to the committee.
โ๏ธ The bot never says a rule is "legally valid" โ only whether it is in the society's records.
๐ The committee's memory (OyeMemory)
Committees change and the context disappears with them. Now you can just ask:
"Why was this lift vendor chosen?"
"When does the lift AMC end?"
"Which AGM promises are still pending?"
"How many times has this lift broken down?"
Every answer comes with its source record and date. With no record, the bot says plainly that no record is available โ it does not make up a story.
๐งโ๐ผ For the committee: admin panel โ Memory has a handover pack to give new members โ it contains no PINs, tokens, or personal contact lists.
๐ If your society already has MyGate or an ERP
OyeSociety does not replace it. You do not have to keep another app open โ say everything on WhatsApp:
- Complaints, parking, rules, society memory โ handled by OyeSociety itself.
- Maintenance payments, visitor entry, amenity booking, staff attendance โ the bot tells you which system owns it and hands you the approved link directly.
- The bot never claims it verified your payment or gate entry โ that is the other system's job.
โฟ A senior at home? Difficulty walking?
Just type "help" to the bot once (or answer the question it asks while verifying you).
- Your lift, water and electricity complaints automatically get priority โ you never have to type "urgent".
- Parking looks for a slot near the lift or ramp first.
- In an emergency, staff know there is a senior at home.
- This never appears on the public board โ only society staff see it, and only where it matters.
- Want it removed? Type "remove help" โ it goes immediately.
โ Frequently asked questions
Will everyone see my phone number?
No. The board shows only the wing (like "B wing") and your first name โ never your flat number or phone.
Who does the money go to?
Straight to the slot owner's UPI. The platform never holds the money. There is no bank verification โ the owner's "Received" is the proof.
The committee marked it "solved" but it is not fixed?
You get a "โ Still broken" button โ one tap reopens the complaint, and it counts as a failed fix in the score.
Can I send a voice note?
Yes โ in Hinglish or Hindi. The bot turns it into text and confirms what it heard. (If transcription is not set up, it will ask you to type a line instead.)
What if the bot does not understand?
After two tries it offers buttons, plus a "๐ค Talk to manager" option โ a human is always one tap away.
Why is there no login or password?
Your WhatsApp number is the identity. Verify once, and never again.